Office of Records and Archives
Establishment of the Office
Based on the decree of the President of the Republic of Uzbekistan dated July 27, 2017, No. PQ-3251, the Office of Records and Archives was established as part of the Chirchik State Pedagogical Institute of Tashkent Region.
Regulations on the “Records Office”
The Office of Records and Archives is an independent structural unit of the Chirchik State Pedagogical Institute of Tashkent Region. This regulation was prepared based on the Decrees of the Cabinet of Ministers of the Republic of Uzbekistan dated January 12, 1999 No. 12 “On measures to strengthen discipline of execution,” dated March 29, 1999 No. 140, the order of the Prime Minister dated August 28, 2009 No. 11-10, and the order of the Ministry of Higher and Secondary Specialized Education dated September 21, 2010 No. 195. The regulation defines the purpose, tasks, functions, rights, and responsibilities of the office.
The office operates in accordance with the Law of the Republic of Uzbekistan “On Education,” the National Program for Personnel Training, the Higher Education Regulations, the institute charter, labor legislation, rector’s orders, instructions, and this regulation.
Main Functions of the Office
Timely acceptance, registration, and processing of decrees, decisions, orders, letters, and other documents received by the records office, and delivering them to the institute administration and structural units.
Distributing incoming documents to executors within deadlines, monitoring execution, and reporting to the internal control department.
Preparing annual reports for the administration on the status of document management at the faculties.
Organizing the collection and storage of incoming correspondence, appeals from higher authorities and citizens, and responses to them.
Formalizing, executing, and ensuring the quality of all orders, decrees, and instructions issued by the administration.
Analyzing applications, complaints, suggestions, and requests, timely delivering them to management and departments, and monitoring their fulfillment.
Rights and Responsibilities
The office has the right to:
Access and review incoming documents and informational materials for use in its work.
Use the material and technical base efficiently and reasonably.
Comply with the applicable legal and regulatory requirements related to document management.
Request correction or cancellation of improperly prepared orders and decrees and express opinions.
Demand that prepared documents be in the state language.
Management
The office reports to the rector of the institute. It is headed by a director appointed and dismissed by the rector’s order. The director must have higher education and at least 3 years of experience in the specialty.
Final Provisions
This regulation comes into effect upon approval by the institute’s Academic Council.
Amendments and additions to the regulation are approved at the Academic Council meetings.
The right to initiate amendments belongs to the office director and the institute.
Contact Information
Working hours: 9:00 AM – 5:00 PM (Lunch 1:00 PM – 2:00 PM)
Address: Building 3, Room 115
Director’s phone: +998 71 716 68 11
Office phone: +998 71 716 68 11
About Unit
Establishment of the Office
Based on the decree of the President of the Republic of Uzbekistan dated July 27, 2017, No. PQ-3251, the Office of Records and Archives was established as part of the Chirchik State Pedagogical Institute of Tashkent Region.
Regulations on the “Records Office”
The Office of Records and Archives is an independent structural unit of the Chirchik State Pedagogical Institute of Tashkent Region. This regulation was prepared based on the Decrees of the Cabinet of Ministers of the Republic of Uzbekistan dated January 12, 1999 No. 12 “On measures to strengthen discipline of execution,” dated March 29, 1999 No. 140, the order of the Prime Minister dated August 28, 2009 No. 11-10, and the order of the Ministry of Higher and Secondary Specialized Education dated September 21, 2010 No. 195. The regulation defines the purpose, tasks, functions, rights, and responsibilities of the office.
The office operates in accordance with the Law of the Republic of Uzbekistan “On Education,” the National Program for Personnel Training, the Higher Education Regulations, the institute charter, labor legislation, rector’s orders, instructions, and this regulation.
Main Functions of the Office
Timely acceptance, registration, and processing of decrees, decisions, orders, letters, and other documents received by the records office, and delivering them to the institute administration and structural units.
Distributing incoming documents to executors within deadlines, monitoring execution, and reporting to the internal control department.
Preparing annual reports for the administration on the status of document management at the faculties.
Organizing the collection and storage of incoming correspondence, appeals from higher authorities and citizens, and responses to them.
Formalizing, executing, and ensuring the quality of all orders, decrees, and instructions issued by the administration.
Analyzing applications, complaints, suggestions, and requests, timely delivering them to management and departments, and monitoring their fulfillment.
Rights and Responsibilities
The office has the right to:
Access and review incoming documents and informational materials for use in its work.
Use the material and technical base efficiently and reasonably.
Comply with the applicable legal and regulatory requirements related to document management.
Request correction or cancellation of improperly prepared orders and decrees and express opinions.
Demand that prepared documents be in the state language.
Management
The office reports to the rector of the institute. It is headed by a director appointed and dismissed by the rector’s order. The director must have higher education and at least 3 years of experience in the specialty.
Final Provisions
This regulation comes into effect upon approval by the institute’s Academic Council.
Amendments and additions to the regulation are approved at the Academic Council meetings.
The right to initiate amendments belongs to the office director and the institute.
Contact Information
Working hours: 9:00 AM – 5:00 PM (Lunch 1:00 PM – 2:00 PM)
Address: Building 3, Room 115
Director’s phone: +998 71 716 68 11
Office phone: +998 71 716 68 11